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How many meetings will be organised for me? |
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How do you create the appointment selection of companies we wish to meet at the forum? |
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When will I see my itinerary of meetings? |
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Are there sponsorship opportunities at the event? |
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What networking opportunities are available at the forum? |
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Can I build an exhibition stand or have a demonstration area? |
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How do you secure the buyer delegates attendance? |
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Can I arrive early or stay on at the hotel after the forum? |
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Does the organiser arrange my travel insurance or Visa requirements? |
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Will I have any free time at the Forum? |
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How many meetings will be organised for me? |
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There are a maximum of 20 half-hour meeting slots available over the two main days of the event. Usually a delegate will attend anywhere between 10 and 17 meetings over the event. |
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How do you create the appointment selection of companies we wish to meet at the forum? |
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Each delegate is provided with a full list of buyer/supplier companies attending the event together with company profiles outlining their main areas of interest and other key information. From this list you make a prioritised choice of companies that you wish to meet. Our sophisticated meeting database then collates this information and creates the best possible selection of meetings prior to the forum commencing. |
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When will I see my itinerary of meetings? |
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Approximately one or two weeks before the event every supplier and buyer is sent their personalised Preliminary Schedule showing their itinerary of meetings at the forum. At this stage both supplier and buyer delegates review their meeting schedule and they have the opportunity to get back to us with any comments or to alter any meetings they consider 'wholly inappropriate'. The Final Meeting Schedule is available for collection on-site at the hotel venue on the Friday morning prior to the forum commencing. |
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Are there sponsorship opportunities at the event? |
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Yes, please contact Claudia Wood on +44 (0) 207 753 4225 or alternatively click here for in-depth sponsorship information. |
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What networking opportunities are available at the forum? |
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Essentially we look at the forum as 72 hours of combined formal meetings and social networking opportunities. From the moment of your transfer arrival at the hotel you will have numerous periods to network with other buyers and suppliers at any one of the drinks receptions, coffee lounges or dinners which take place during the course of the forum. |
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Can I build an exhibition stand or have a demonstration area? |
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Exhibitor packages are available either as an addition to your meeting package or as a stand alone exhibition. Contact Claudia Wood on +44 (0) 207 753 4219 for further details. |
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How do you secure the buyer delegates attendance? |
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In our experience a small percentage of buyers experience unavoidable last-minute problems which prohibit them from attending the forum. However, we do have agreements with all our buyer delegates that in such instances they should send a suitable replacement. If they cannot attend we reserve the right to charge a cancellation fee based on the costs incurred. In addition to this we have a waiting list of buyer delegates of equal importance to our confirmed delegates list. |
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Can I arrive early or stay on at the hotel after the forum? |
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Yes, please do not hesitate to contact the Forum Operations Manager if you have any special requirements and we will endeavour to assist you. |
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Does the organiser arrange my travel insurance or Visa requirements? |
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Visa applications are solely the responsibility of the individual delegate. Nevertheless, Arena International will provide a formal letter of invitation and also ask the hotel location to send a confirmation of your accommodation to assist with your application process. Please do contact the Forum Operations Manager when you are applying for your visa.
All delegates are responsible for their own insurance (including but not limited to travel insurance, personal insurance and personal effects) and vaccinations (where applicable). |
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Will I have any free time at the Forum? |
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There are free periods after the seminar/roundtable sessions have finished on the Friday and Saturday afternoon, and depending on your personalised meeting schedule you may have more free periods.
In the evenings at the forums are organised by us to ensure maximized networking opportunities and for you to sample the delights of the local food and culture. On Thursday night we host the welcoming drinks reception and dinner, which is usually held in the hotel. On Friday night we have dinner in a local restaurant to sample a taste of our forum country. On Saturday evening we host a Farewell Dinner within the hotel complex.
Click here to view the full Event Programme |
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